Admin Assistant

Admin Assistant

DESCRIPTION
As an integral member of the administrative team, the assistant will use their exceptional organization and communication skills to support the management team in a wide variety of activities, including reporting, purchasing, notetaking, making travel and meeting arrangements and maintaining appropriate filing systems. You will be the right hand of the management, using your proactive style and attention to detail to ensure the company is moving on all cylinders and in perfect harmony.
Ultimately, the Admin Assistant should ensure the efficient and smooth day-to-day operation of in the office.

Job Responsibilities:
• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.

Requirements:
• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.